City of Carbon – CID 02R – SCADA System Small Procurement

Project Description

PROJECT INCLUDES:                    This project consists of installing a cellular, web-based SCADA system with cloud storage at two pump station sites and all associated incidentals.

ESTIMATED COST:                         $45,000

Note: Bids over $50,000 will be rejected to comply with state procurement requirements.

PERFORMANCE/PAYMENT BONDS:         100 %

FUNDING AGENCY:                        Texas Water Development Board (TWDB) / TWDB No. 62866

Interested parties must attend the mandatory pre-quote meeting with the City, the Engineer, and visit the project sites between the hours of 2:00 pm and 4:00 pm on April 18, 2024. This informational session will be held at City Hall, 302 S. Main St., Carbon, TX 76435 to discuss the scope of the project and answer any questions prospective Vendors may have concerning specifics of the project. The Vendor or their designated representative may attend.

Note to Prime Contractors/Vendors: When working with subcontractors and suppliers by email, please include this document in order to meet TWDB solicitation requirements. You may forward this as an email attachment to satisfy that requirement. Please also ask all your potential subcontractors and suppliers to download the free PDF from our website: www.jacobmartin.com. It is imperative that this language is shared with all parties involved in order for vendors to be approved for contract award. Provide proof that this was shared and keep the TWDB-0216 form updated while reaching out to interested parties.

An alternative method of direct solicitation is required if  subcontractors and suppliers are not directed to (and download from) our website. If you post on your own company website or in a newspaper, or contact by phone, you must provide proof that the language included in the document below has been published and/or shared with the subcontractors and suppliers. Please see the TWDB-0210 guidance document included with the bid set for further information.

Copies of the CONTRACT DOCUMENTS must be ordered online at www.jacobmartin.com.  Orders for CONTRACT DOCUMENTS may include hard copies for pick up, mail out or digital download via www.jacobmartin.com.  Upon verification of online payment, hard copies may be picked up at Jacob & Martin, LLC., located at 3465 Curry Lane, Abilene, TX 79606.  Cost for hard copies of the CONTRACT DOCUMENTS will be $100.00.  Cost for digital download of CONTRACT DOCUMENTS will be $0.00.  Vendors must purchase a set of CONTRACT DOCUMENTS to be considered a registered plan holder eligible to quote the project.

This contract is contingent upon release of funds from the Texas Water Development Board (TWDB). Any contract or contracts awarded under this Invitation for Quotes are expected to be funded in part by financial assistance from the Texas Water Development Board. Neither the State of Texas nor its departments, agencies, or employees are or will be a party to this Advertisement for Quotes or any resulting contract. The Owner reserves the right to waive any informalities and to reject any or all quotes.

Any contract(s) awarded under this Invitation for Quotes is/are subject to the American Iron and Steel (AIS) requirements of federal law, including federal appropriation acts and Section 1452 (a)(4) of the Safe Drinking Water Act (42 U.S.C. §300j-12(a)(4), as applicable.

In addition, the successful bidder must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex (including pregnancy), sexual identity, gender identity, national origin, age (40 or older), disability or genetic information.

This contract is subject to the Environmental Protection Agency's (EPA) Disadvantaged Business Enterprise (DBE) Program, which includes EPA-approved fair share goals toward procurement of Minority and Women-owned Business Enterprise (M/WBE) businesses. EPA rules require that applicants and prime contractors make a good faith effort to award a fair share of contracts, subcontracts, and procurements to M/WBEs through demonstration of the six affirmative steps. For more details on the DBE Program and the current, applicable fair share goals, please visit www.twdb.texas.gov/dbe.